The order of business will be as follows:

1. Roll Call
2. Apologies
3. Presidents Address
4. Correspondence in/out
5. Minutes Previous AGM
6. Treasurers Report
7. Election of Officers
   1. President: being eligible Mr. J O’Connor has indicated he will stand again. No other nominations were received.
   2. Secretary/Treasurer: being eligible Mr. G Carr-Smith has indicated he will stand again. No other nominations were received.
   3. Confirmation of Local Association Executive members
   4. Hon Auditor
   5. Hon Solicitor
8. Championship Regattas
   2002 Regatta Report from SIRI
   2003 Regatta Application to host from WBOPSSRA
9. Remits
   • REMIT 1
     That rule 10.6 which reads:
     Except where deemed an emergency by the Executive Committee, proposals for alterations to the Regatta Regulations and Rules of Racing shall not be received for reference to the Annual General Meeting or a Special General Meeting except in every fourth year.
     Be changed so the last line reads after the word Meeting... except in the year in which the Commonwealth Games are held

     MOVED BY: The executive

     Note: Currently the NZRA rule change year is specified as being the year after the Olympics. This is held in the same year as ours however it is held some months after ours. There is some merit in having our rule change year follow that of the NZRA as if they implement changes this association should consider implementing we cannot currently do so till three years later.
   • REMIT 2
     That rule 10.11 which reads:
     The quorum of a general meeting shall be not less than 40% of members entitled to attend and vote; the quorum of the Annual General Meeting shall be 40% of members which are schools entered at the current championships.
     Be changed to read:
     The quorum of a general meeting shall be not less than 40% of members entitled to vote. The quorum of the Annual General Meeting shall be 20% of the members which are schools entered at the current championships except when the Annual General meeting is a meeting considering Rule changes as given in Rule10.6 when the quorum shall be 40% of members which are schools entered at the current championships.

     MOVED BY: The Executive

     NOTE: members asked last year that the quorum rule be reviewed. The executive feels that for non rule change years the quorum can be reduced as proposed. However in rule change years the current quorum should be maintained as changes made must be considered by a greater number of members.
   • REMIT 3
     That rule 14.1 which reads:
     Any member school intending to compete at any regatta outside New Zealand shall prior to its crews leaving New Zealand notify the Secretary in writing of its intention to do so and details of the regattas entered.
     Be deleted and rules 14.2 and 14.3 be re-numbered 14.1 and 14.2.

     MOVED BY: The Executive

     NOTE: this rule has no relevance to this body.
   • REMIT 4
     That a new regulation 5.2 be added reading:
     The Championship regatta shall be held in differing islands on alternative years.
     And that the subsequent regulations be re-numbered.

     MOVED BY: The Executive

     NOTE: While it has been accepted practice over recent years that the regatta shall not be held in the same island each year there is nothing to state this must be so. In fairness to the Members in both islands it is felt this should be incorporated in our regulations.
   • REMIT 5
     That Regulation 5.3 be amended to eliminate reference to sweep oared events in the lowest age group and that the Double Sculls and or Octuple be added in their place.

     MOVED BY: St Peters School

   • REMIT 6
     That regulation 5.3 be changed to eliminate the U17 age group and change the U15 age group to Under 14. Further that the events currently rowed in the U16 age group be replaced by those in the U17 age group.

     MOVED BY: St Peters School

   • REMIT 7
     That Rule 4.4 to be changed in part. This currently reads:
     All boats shall allow all crew members to disembark easily in the event of an emergency. Bow coxed boats shall provide...
     Be changed to read:
     All boats shall allow all crew members to disembark easily in the event of an emergency and to avoid accidents arising from capsizing all boats must be equipped with stretchers or shoes which allow the rowers to get clear of the boat without using their hands and with the least possible delay. Bow coxed boats shall provide....

     MOVED BY: The Executive

     NOTE: This is the current FISA wording. Following concern about rowers having their feet caught in the shoes of capsized boats and a recent death, the Secretary had discussions with the NZRA on this subject and it was agreed that the NZRA should change their rules to be specific on this point. They have indicated they will incorporate the above FISA wording within their rules this year.
   • REMIT 8
     That rule 11.5 which reads:
     Classification according to weight: (a) Male - Rowers whose combined weight as a crew (excluding the coxswain) shall not exceed an average of 70 kilograms. No individual rower shall weigh more than 72.5 kilograms. (b) Female - Rowers whose combined weight as a crew (excluding coxswains) shall not exceed an average of 57 kilograms. No individual rower shall weigh more than 59 kilograms.
     Be changed to read:
     Classification by Weight: (a) Male. No individual rower shall weigh more than 72.5 kilograms. (b) Female. No individual rower shall weigh more than 59 kilograms.

     MOVED BY: The Executive

     NOTE: The executive’s views on the continued inclusion of Light weight events in the programme are well known. As the majority of members have insisted the events remain the executive feels our rule should exclude the averaging and come into line with most overseas School rowing organisations.
   • REMIT 9
     That the current list of charges, as follows, remain unchanged:
     • SUBSCRIPTION: $80.00 per Annum.
     • LEVY: none
     • APPEAL: $20.00
     • ENTRY PROTEST: $20.00
     • LATE SCRATCHING: $40.00
     • NON-PROGRESSION: $40.00
     • RACE PROTEST: $20.00

     MOVED BY: The Executive

     NOTE: the constitution states these should be reviewed each year.
10. General
    
    1. The Regatta programme. This is up for review by the Executive this year for adoption, if necessary, next year. This discussion to guide the executive on any changes that the members consider should be taken into account.
    2. That the meeting allocate sum of money to be used as First Second and Third prize in a competition to design a logo for this organisation. The competition to be open to all member schools and to be awarded to the rowing squad of the winning schools. The logo will become the property of the NZSSRA and would be copyrighted. Considering the current financial position of the Association and the fact it would cost a large sum to have the logo professionally designed it is suggested the prize money be along the lines of $500 first, $100 second $50 third... The full terms and condition of entry will determined by the Executive.
    3. Other business

NOTE: This notice is a week late this year. The delay has been caused by the need to wait for the NZSSSC set the 2002 Tournament week as this could have clashed with Easter and the Executive had in that case decide if that would be followed. The date was set for the week starting 18^th March. The delay then caused the last Executive meeting to confirm the remits to clash with the NZRA nationals.

The Secretary  

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